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Contract Management System

Contract Management System

Solution

In daily operations, businesses frequently encounter situations requiring the signing of various types of contracts, such as service agreements between the sales department and clients, distribution agreements with partner vendors, warranty contracts with suppliers, and NDAs, among others. As a company continues to operate and its customer base grows, the types and number of contracts will also increase accordingly. Without a contract management system, many businesses face numerous challenges. Common issues include difficulty in contract inventory, loss of contracts due to poor handover between personnel, and risks such as delayed accounts receivable caused by inadequate management of contract expiration dates.

In the era of digital transformation, Hundred Pus systematizes the contract management processes needed by businesses. Upon implementation, companies can utilize stringent permission controls to flexibly set contract viewing, editing, and deletion rights based on job roles. The system also supports setting reminders for contract or warranty expiration dates, notifying relevant personnel to avoid delays in accounts receivable. Most importantly, it can integrate with electronic signature systems, allowing comprehensive control over the entire process of contract review, addition, and modification.

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Automatic reminder notifications

With our system, users can set up automatic reminder notifications for contract expiration dates, ensuring timely alerts before the contract or warranty ends according to their specified dates. 

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Oversight of modification history.

Every change made to contract management information will be documented, ensuring a detailed history log and facilitating easy access to view previous versions. 

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Contract review process

By integrating commonly used electronic forms related to contract management, the system can streamline the linking and approval process for contract management information updates, changes, or other contract-related forms, enhancing overall management effectiveness.

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Categorical management of contracts

With hierarchical categorization and permission management, the system enables customized access to contract information according to user roles. It's essential to enforce strict controls to prevent indiscriminate deletion of contracts. 


Key Features

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Batch work to improve work efficiency

Users can customize contract items and select either single or batch addition and editing, making it convenient to access contract details. 

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Consolidated storage of attachments

With the attachment management feature in the contract module, users can attach specific contract original files or scanned documents, streamlining centralized archiving and management. 

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Precise contract management through permission settings

Folder-level permission management is employed to safeguard the company's vital contract assets, preventing unauthorized modifications or deletions of important asset information. 

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Custom fields to adapt to specific data needs

Enterprises can customize contract management fields to their exact specifications thanks to the system's versatile field format settings 

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Quick-view list for easy information retrieval

Enjoy simplified management and inventory operations with the customizable contract viewing feature. 

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Easy to find and search advanced information

Users can search for information using contract names and keywords, and also utilize advanced search options for detailed contract condition-based searches. 

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Interface integration: web interface

With a web-based management interface, the performance evaluation system requires no cross-system operations or extra installations, saving the company's time in system installation process.  

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Review mechanism

 By integrating electronic signature capabilities, managers can efficiently link and approve updates, changes, or other contract-related forms in the contract management system.

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Automatic reminder notifications

The system automatically sends notifications at specified times based on reminder day rules set by users. 


Usage Scenarios and Applied Field 

 Companies needing specific control over contract service expiration dates

 Applicable to all industries, companies in need of contract management 

 Companies with a large number of contracts that require centralized management and control



Contact Us

Phone:02-23578866

Email:service@hundredplus.com